Privacy Policy

Our Commitment To Your Privacy

Protecting the privacy and confidentiality of personal information is a responsibility that Quarter Park Management takes seriously in conducting its business. Collecting, using, and disclosing personal information in an appropriate, responsible, and ethical manner and in accordance with all applicable federal and provincial legislation is one of Quarter Park's fundamental tasks.

Definition

‘Personal information' is defined as any identifying information about an individual or group of individuals, including name, date of birth, address, phone number, e-mail address, social insurance/security number, nationality, gender, health history, financial data, credit card numbers, bank account numbers, assets, debts, liabilities, payment records, credit records, loan records, opinions, and personal views.

‘Business information' is defined as business name, business address, business telephone number, name(s) of owner(s), executive officer(s), and director(s), job titles, business registration numbers, and financial status. Business information is treated and handled with the same level of confidentiality, privacy, and respect as personal information.

Personal and Business information does not include any publicly available information, information that has been made anonymous or aggregate information that cannot be associated with a specific individual or company.

Scope

This privacy policy and Quarter Park's practices governing the protection of personal and business information applies to Quarter Park, its employees, contractors, consultants, agents, auditors, franchisees and other third party service providers in addition to existing and potential clients.

Consent

Consent occurs and is obtained when an individual signs an application or submits any other form containing personal information, thereby authorizing Quarter Park to collect, use, and disclose the individual's personal information for the purposes stated on the form or within this policy.

Consent may be withdrawn for the collection, disclosure and use of personal information in accordance with this policy at any time by way of written notice to Quarter Park, subject to legal or contractual restrictions. The withdrawal of consent may affect Quarter Park's ability to continue to provide products and services that the individual or business wishes to receive.

Use Of Information

In accordance with Privacy Legislation, Quarter Park will identify and document any purposes for which personal and business information may need to be used and disclosed.

Quarter Park may collect, disclose and use the personal and business information (including but not limited to):

  1. Collection of condominium and other fees

  2. Maintain owner's mailing address, email address, phone numbers and banking information

  3. Mortgage holder and insurance information

  4. Any other relevant information necessary to provide the products and services requested

Policy Statements

  1. Quarter Park assumes full accountability for the personal information within its possession and control.

  2. Quarter Park obtains personal information directly from the individual to which the information belongs. Individuals are entitled to know how Quarter Park uses personal information and this organization will limit the use of any personal information collected only to what is needed for those stated purposes. Quarter Park will obtain individual consent if personal information is to be used for any other purpose. Quarter Park will not use that information without the consent of the individual.

  3. Under no circumstances will Quarter Park sell, distribute, or otherwise disclose personal information or contact lists to third parties. However, limited disclosure may be required as part of Quarter Park fulfilling its stated business duties and day-to-day operations. This may include consultants, suppliers, or business partners of Quarter Park, but only with the understanding that these parties obey and abide by this Privacy Policy, to the extent necessary of fulfilling their own business duties and day-to-day operations.

  4. Quarter Park will retain personal information only for the duration it is needed for conducting business. Once personal information is no longer required, it will be destroyed in a safe and secure manner. However, certain laws may require that certain personal information be kept for a specified amount of time. Where this is the case, the law will supersede this policy.

  5. Quarter Park vows to protect personal information with the appropriate security measures, physical safeguards, and electronic precautions. Quarter Park maintains personal information through a combination of paper and electronic files. Where required by law or disaster recovery/business continuity policies, older records may be stored in a secure, offsite location.

    Access to personal information will be authorized only for the employees and other agents of Quarter Park who require the information to perform their job duties, and to those otherwise authorized by law.

    Quarter Park's computer and network systems are secured by complex passwords. Only authorized individuals may access secure systems and databases.

    Active files are kept in locked filing cabinets.

    Routers and servers connected to the Internet are protected by a firewall, and are further protected from virus attacks or snooping by sufficient software solutions.

    Personal information is not transferred to volunteers, summer students, interns, or other non-paid staff by e-mail or any other electronic format.

  6. Quarter Park's web site will include our privacy policy and disclose our personal information practices. Individuals inputting data into the web site will be notified of:

    1. Personally identifiable information about the individual that is collected from the web site or through affiliate sites.

    2. Information about the organization collecting the data. How the data will be used.

    3. With whom the data may or may not be disclosed.

    4. What options are available to the individual regarding the collection, use, and disclosure of personal information?

    5. The information technology security procedures in place that protect against the destruction, loss, theft, alteration, or misuse of personal information under Quarter Park's possession and control.

    6. How the individual may access and correct any inaccuracies in their personal information.

    7. Quarter Park does not collect personally identifiable information from any individual known to be under the age of 13.

    8. Quarter Park may share compiled demographic information with its business partners and/or advertisers, but no personal information that can identify any individual person shall be disclosed.

    9. This Web site may contain links to other sites, but Quarter Park is not responsible for the privacy practices of other organizations' sites.

    10. While IP addresses will be logged in order to administer the site, track visitor movement, and gather demographic information, these IP addresses will not be linked to any personally identifiable information.

    11. Any registration or order form asking site visitors to enter personal or financial information will be protected by SSL encryption.

    12. Site visitors are given the choice to opt out of having their personal information used at the point where the information is gathered.

  7. Written request and satisfactory identification. If an individual finds errors of fact with his/her personal information, please notify Quarter Park as soon as possible to make the appropriate corrections.

    In most instances, Quarter Park will grant individuals access to their personal information upon presentation of a request for access to his/her personal information. Should Quarter Park deny an individual's request for access to his/her personal information, Quarter Park will advise in writing of the reason for such a refusal. The individual may then challenge the decision.

  8. Quarter Park may use personal information without the individual's consent under particular circumstances. These situations include, but are not limited to:

    1. Quarter Park is under obligation by law to disclose personal information in order to adhere to the requirements of an investigation of the contravention of a regional or federal law, under the purview of the appropriate authorities.

    2. An emergency exists that threatens an individual's life, health, or personal security.

    3. The personal information is for in-house statistical study or research.

    4. The personal information is already publicly available.

    5. Disclosure is required to investigate a breach of contract.

  9. Quarter Park may centralize certain aspects of its data processes and administration in order to allow it to better manage its business. This may result in the transfer of personal and business information from one country to another within the limits and subject to the requirements of Privacy Legislation. The countries where the information will be transferred may or may not have laws that seek to preserve the privacy of this information. However, whenever information is transferred outside of the country, the information will be processed in accordance with the principals of this Privacy Policy and Privacy Legislation.

  10. Quarter Park may use cookies and other tracking devices on our website. As you use our website and any other computer based systems, information will be collected for the purposes understanding your needs and interests. These techniques used by Quarter Park and our partners do not collect Personal Information such as your name, email address, postal address nor telephone number.

Conclusion

Any questions or concerns regarding this Privacy Policy can be addressed by contacting us at (587) 356-1622 (phone number), info@quarterpark.com (email address), or http://www.quarterpark.com (web site). Quarter Park will investigate and respond to concerns about any aspect of the handling of personal information. This organization will address concerns to the best of its abilities.

This Privacy Policy may be changed or amended from time to time, consistent with the requirements of applicable law. Appropriate notice, if applicable, will be given concerning any such changes.

If you are unsatisfied with our response, you may be entitled to make a written submission to the Provincial Privacy Commissioner, if any, applicable for your location.